DIRECTOR, ORGANIZATIONAL SYSTEMS (PERMANENT PART-TIME OPPORTUNITY)

Social Planning Toronto (SPT) is looking for a part-time, permanent Director, Organizational Systems.

We are an independent social planning organization. SPT challenges inequity in our city through knowledge generation, debate, civic engagement, advocacy, and collaboration, to spark social and policy change.

The Director, Organizational Systems is a newly re-imagined role that will provide organizational and administrative leadership to Social Planning Toronto — a small yet mighty and collaborative, unionized workplace. As a member of the leadership team, this position will effectively manage the smooth running of SPT, with oversight over the operational, human resources, membership, and financial systems as well as governance support. The Director will integrate organizational and administrative systems with SPT’s core values, mission and strategic priorities. They will provide leadership and supervise program support staff.

The ideal candidate has nonprofit leadership experience, is collaborative, organized, highly motivated, and has a keen interest in how organizations can integrate their values, including their commitment to equity, community-centred approaches, truth and reconciliation within and across the organization.

Responsibilities include:

Operations — approximately 30% of the time

• Work closely with the ED and senior management team to develop and ensure successful implementation of operational policies and administrative structures including - but not limited to - the office, purchasing, record keeping (including privacy), technology, health and safety, insurance
• Oversee office management and maintenance, including lease negotiations and liaising with the landlord (and tenants, as applicable)
• Digital systems & technology: Manage, implement, and evaluate SPT’s digital and information management systems, including overseeing contractors
• Oversee SPT’s data collection, management and evaluation systems
• Supervise administrative, operations and/or program support staff, including recruitment, performance management and support
• Oversight over the student and volunteer placement programs

Human Resources — approximately 30%

• Lead the HR function in SPT as part of the senior management team, including developing policies and practices, managing onboarding & offboarding, performance management, employee engagement, personnel file management, and working with HR consultants and lawyers as needed
• Provide oversight over payroll, extended benefits and pension programs
• Plan professional development opportunities
• Play a lead role and work with the ED in labour relations, including leading the collective bargaining process
• Keep up to date with HR regulations and practices to ensure SPT is a decent work and competitive employer and embeds strong anti-oppression and diversity, equity, access & inclusion frameworks

Governance Support and Membership — approximately 15%

• Provide secretariat support to the board and its standing committees (distributes all Board materials, prepares minutes and other documentation, ensures follow- up, drafts and distributes notices and agendas and plans for Board and Committee meetings, etc.) – currently the board meets about 6-7 times per year and the Finance Committee meets quarterly)
• Maintain all legal records, by-laws, and all other policies and procedures
• Plan and coordinate, in consultation with ED and the Board, the Annual General Meeting
• Manage SPT’s memberships - including renewal processes, membership files, communications, and working with the ED and management team on membership engagement

Financial Management — approximately 25%

• Work with the ED and external contractors to ensure the smooth management of financial systems: Liaise with bookkeeping and/or virtual CFO services, support them to provide transactional support (bank deposits, prepare accounts payable, invoicing), with payroll, report reconciliation and generation, etc.
• Manage SPT’s trustee relationships, including developing and implementing policies and procedures with trusteed groups and individuals
• Lead grant management: track grant revenue; manage grant files and track financial transactions related to grants; support ED in grant stewardship g. reporting as needed
• Work with ED and Director(s) on grant applications and reports
• Work with ED, management and contractors to manage annual budget, review financial reports and support audit processes

Qualifications / Skills

• A minimum 5 years related work experience in the non-profit sector, with at least 3 years of experience at the manager/director level
• Demonstrated leadership in the management of human resources in a unionized work environment; HR designation is an asset
• Experience in managing budgets, preparing reports, and working with a bookkeeper is essential
• Excellent project management skills and able to juggle multiple projects, resourcefully solve problems, take initiative, and meet deadlines;
• Experience working with low-income, Indigenous, Black, racialized folks, 2SLGBTQNB+, im/migrants, refugees, non-status residents and people with disabilities; lived experience is a strong asset
• Demonstrated experience integrating an intersectional anti-racist gender equity lens in operations
• Excellent interpersonal, written and oral communications skills
• Experience writing grant applications and funding reports
• High proficient in use and administration of cloud solutions, g., Google Suite, Microsoft Teams, and experience in database administration

Salary range: $80,000 to $95,000 (pro-rated) plus benefits.

In addition to salary, SPT has an excellent employee benefits package that includes sick leave, vision care, dental, hospitalization, drug plan, long term disability, group life insurance and a pension plan. SPT also offers 15 vacation days in the first year of employment and 8 additional personal observance and compassionate days - all pro- rated. We also provide 11 official statutory holidays, as well as time off between December 24th and January 1st each year.

Why join SPT?

• Take this unique opportunity to strengthen the foundation of an organization whose mandate centres around addressing inequality in Toronto and aims to centre equity and communities both inside and outside the organization
• Work with smart, passionate, collaborative, caring and engaged people who care about social and economic justice
• Work at an organization with six decades of experience collaborating with partners and communities to advance equity

Working Conditions

This is a part-time, permanent position working 21 hours/week with occasional evening and weekend work. This position is based in Toronto, Ontario we offer a flexible work environment within a hybrid work setting.

To apply:

Interested candidates are asked to submit a resume and cover letter outlining how they meet the above criteria.

Jin Huh

Executive Director

e-mail: [email protected]

The deadline for applications is Monday, August 7th at 11:00 p.m.

SPT is committed to reflecting the full diversity of Toronto and to nurturing a respectful and inclusive work environment for all. We strongly encourage qualified applicants representing the full diversity of Toronto to apply, including those who identify as Indigenous, Black, racialized, 2SLGBTQNB+, disabled, im/migrants and/or refugees.

Candidates invited for an interview are encouraged to inform us in confidence of their accommodation needs.

We thank everyone for their interest; only those selected for an interview will be contacted.

SPT has a mandatory vaccine policy that is available for review upon request.